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Project Management CV: What should be there?

Project Management CV: What should be there?

Your resume can be a daunting task that hangs over your head like a dark cloud.

There is no denying that composing your resume is a task that takes time and patience.

But there is also no denying that it is a vital piece in the job hunting puzzle.

Your resume is a company’s first look at you – your experience – skills and potential.

Therefore, it is imperative that you place the right emphasis on the right parts of your project management resume. To make it shine.

And sets you apart from the crowd so you get the coveted interview call.

Not quite sure how to do it?

This guide is here to show you the ropes in your project management resume. Plus all the non-negotiable that will be your ticket to an interview.

Why it is so important to have a strong project management resume

There are countless moving parts in the role of project manager, your skillset covers a wide range of things.

But most importantly, you are organized. Thus, your resume should reflect your ability to organize things well, no matter what the project (in this case your resume).

What you include in your resume and how you formulate it determines whether you make the cut for an interview. Here are some of the reasons why a solid resume is your ticket.

It outlines your skills and experience.

Potential employers need to see if you have the skills needed to get the job done. However, having the skills is not always enough.

If you are applying for a position above entry level, the company would like to see your experience relevant to the job. They want to know how you have performed in the past and the performance you have had as a result.

It catches attention.

Job managers seep through a large amount of resumes. And let’s be honest, it can get pretty boring and tedious. That’s why they love a resume that stands out and catches their attention.

The best place to catch their attention is in the top quarter of the resume. While it’s crucial to have your name and contact information at the top, use the rest of the space to do something unique.

This can be a summary, a personal logo, an offer – really anything that makes the hiring manager pause and give your resume more time.

A study from the New College of Humanities showed that the average time a hiring manager spends on your resume is three minutes and 14 seconds.

On top of that, one in five recruiters rejects a candidate before they finish reading a resume or resume, so keep in mind that first impressions are important.

It shows how you can benefit the company.

A company is only interested in hiring you if they can imagine you helping them (which is perfectly logical).

Simply put, the company has a need and they are looking for someone to meet that need. So your resume should show that you as a project manager have a lot to bring to the company.

A good way to do this is by using numbers and facts. Verifiable metrics (e.g., money saved, completed projects, number of people managed, etc.) are a tangible way for businesses to see your potential benefit to them.

This ensures that you are a good match for the job.

It is no surprise that a company wants your skills, your experience and your goals to match the job. And the resume is the first place to show this.

Instead of your resume being a general project management that can be used for any potential job in the field, consider each resume specifically for each job you are applying for.

It can give you an interview.

Your resume is the first step in the hiring process. With that, hiring managers determines whether you are worthy of taking the next step: the interview.

If you do not pass the resume test when you do not reach the next one, therefore our focus is on the resume.

How to Improve Your Project Management CV Today

Now that you understand the importance of your resume, it’s time to dive into making your project management resume strong to show recruiters and hiring managers that you’re worth an interview.

There are several different steps, tips and tricks involved in making your resume shine.

Write a strong headline

The headline of your resume should read more than just “Project Manager”.

It should be descriptive and contain keywords that arrest the reader’s attention.

This is an opportunity to throw in a little extra information that will qualify you as a good candidate from the beginning. Remember from above where we mentioned the importance of first impressions? A strong headline it is in practice.

If you only have room for a short headline, it should sound something like:

Detail-oriented project manager with [x] Year with [industry] Experience

Spicy [industry] Project manager with [x] years of experience

If you want to expand a little more and write a more in-depth headline that looks like a summary, here are some examples:

[Industry] certified project manager with [x] years of experience in owning all phases of a project from start to finish to deliver projects that exceed expectations and stay within budget.

Performance-driven project manager with unique management, communication and planning skills looking for a project manager position at [company].

Plug keywords

Often before your resume does it in front of a hiring manager, it is run through a system that scans your resume. This saves hiring managers a lot of time and lets them know if your skill set matches the job you have applied for.

The way the system works is that it scans your resume and searches for keywords that show your experience in project management that is relevant to the job. If the system finds enough of the important keywords in your resume, it informs the recruiter that you need to be considered.

It’s clear why keywords are so important in your project management resume. The best way to ensure that you have the right keywords to guide you through the scanning system is to incorporate specific ones used in the job description.

Because each position and job description is different from the next, you need to change your keywords with each position. Using the same PM -CV to apply for many different jobs is not easy.

If a term appears in a job description and you have that experience or skill, include it in your resume.

Some of the most common project management keywords include:

BudgetingCustomer communicationCollaborativeData modelingDeadlinesDesignDevelopmentDue diligenceImplementation plansFinance analysisGap analysisImpact assessmentKey indicators (KPIs) Management engagementManagement of client expectationsManagement conflictsControl monitoringProject monitoringMonentry monitoring

Highlight technical skills

In addition to sharing your basic skills, demonstrate your technical skills specific to the industry and the job.

One of the essential parts of project management is organization, and chances are good that you have used project management software to see through a project seamlessly from start to finish.

Your potential employer wants to know that you have experience with specific project management software, e.g. Those shared here. Be sure to note if you have worked with the same or comparable tools that the job description shows.

Different software options are best for different project needs, but the best for versatile use is Experience with this will impress hiring managers and will likely get you moved to the top of the potential hiring list.

Having experience with several different project management methods will work to your advantage, and sharing your level of expertise in each will help them better see your strengths. Any technical skill mentioned in the job description you have experience with should be highlighted on your resume.

If you have received additional technical skills from certifications, trainings or seminars, do not forget to share it. The Project Management Professional certification is globally recognized and lets potential employers know that you have a solid grip on the world of project management and the skills and experience they are looking for.

Share performance using metrics

Tal is part of the job as a project manager. From budgets to deadlines and everything in between, much of your work is measured in numbers. Thus, use metrics when describing your experience.

When mentioning a job obligation for a previous position, try attaching a metric to it. You can talk about a project’s reach, deadlines, budgets, the number of people you managed and more. Hiring executives love numbers to substantiate the claims of your experience and see how they can apply to the business.

Choose an appropriate layout

Most resumes follow a chronological order showing your experience, beginning with the most recent. This is a great way for hiring managers to see that you had no significant gaps in your work history and that you have experience from a particular point in time.

However, if you are a freelance project manager, chronological order may not best reflect your experience. If this sounds like you, choose a layout that shows your most relevant projects first.

4 best practices for basic seamless resume

The above are the top tips on how to get to the interview round for your next potential project management job. Here are some more general CVs that you will not forget when putting this document together.

Use professional fonts

Nothing will make a hiring manager or recruiter go away faster than not even being able to read what your resume says. While you may want your resume design to be unique, do not show your personality through a funky font. Keep it simple and readable. See also your font sizes. If you make the font super small to try to gather everything on one page, people will not be able to read it easily and will move on.

Avoid clichés

Using phrases like “hardworking”, “team player”, “driven”, etc. will not do you any favors. Overused business jargon will do the opposite of impressing. Unless you have metrics and results to back up these common phrases, stay away from them:

Detail-oriented Go to personHard-workerProactiveSelf-motivatedStrategic thinkerTeam playerValue additionCarvehouse

Instead of the words above, choose action words that prove your worth. Some of these include:


Can you see the difference? The second list is words that are action-driven as opposed to personal traits.

Keep it relatively short

It may be a struggle to reduce your experience to a few pages, but it is necessary. Recruitment managers and recruiters see such a large amount of resumes that you will keep your card short and to the point.

You do NOT need to keep your resume for just one page. This is an outdated practice that was told over and over again before the advent of electronic resumes. But you also do not want a five-page resume monster.

A general rule is a page for recent educations and jobs at the entry level, two-ish pages with five or more years of experience and three pages for experience and positions at the senior level.

Include the important things like your skills and experience, but remove things like your GPA, school rates, school clubs, and general interests to save space. Once you have some work experience, your GPA, awards and clubs will no longer be relevant.


Grammar and spelling mistakes are a big red flag for hiring managers as it shows that you are not thorough in your work. As a project manager, it is especially important to show that you are organized and detailed enough to present an impressive end product, which in this case is your resume.

Read your resume several times and read it aloud to capture everything that sounds awkward. When you feel that it is impossible for you to look at your resume any more, ask a trusted friend or mentor to review it to make sure there are no mistakes you missed. This simple step has the power to make or break your first impression of a position. You can also run it via a free proofreading tool online, e.g. Grammarly.

This article was written by today’s Daily Eggspert.

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