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Best Recruiting Software Compared and Reviewed by Crazy Egg

Best Recruiting Software Compared and Reviewed by Crazy Egg

Disclosure: This content is reader-supported, which means if you click on some of our links that we may earn a commission.

When we post a new job listing, hundreds—if not thousands—of people all over the world apply. Out of all of them, only a handful are worth reaching out to. To say that recruiting software changed our lives is an understatement. Based on our experiences, Freshteam is the best option if you’re looking to source and hire the best talent… the first time. There’s a robust free plan, plus features for onboarding, new-hire welcome kits, and employee management.

The Best Recruiting Software for Most


Best For Most

Full-scale HR software with a free plan for up to 50 users. ATS system with bonus features for onboarding, PTO management, new-hire welcome kits, and employee data management.

Paid plans start at $50 per month for up to 50 employees.

Freshteam is our top recommendation for most users because it’s a full-scale HR software with excellent built-in recruiting functionality. You can try it free forever with up to 50 employees to see if it’s a good fit before spending a penny, and it comes with everything you need to seamlessly onboard new employees with ease.

It includes an applicant tracking system, a career site, mobile apps, onboarding features, PTO management, new-hire welcome kits, and more. But the best part? Many businesses can stay on the free for years before needing to upgrade.

The 7 Best Recruiting Software Options to Consider:

Freshteam – Best for mostZoho Recruit – Best software for recruitersJazzHR – Software with the most integrationsWorkable – Best recruiting software for occasional hiringAscendify – Best recruiting software for enterprisesRecruiterflow – Best for staffing and recruitment agenciesRecooty – Best applicant tracking system (ATS)

When It Makes Sense to Invest Into Recruiting Software

Historically, recruiting software was only popular among staffing agencies and recruiting firms.

But with modern technology and cloud-based deployment, it’s growing in popularity as a standard business tool for companies of all shapes and sizes.

As such, any business looking to hire staff, whether it be one person per year or 100+ new hires every year, can benefit from investing in recruiting software. 

From startups to Fortune 500s, and everything in between, it’s the best way to find qualified candidates, onboard new employees, and manage them while keeping recruitment costs low.

#1 – Freshteam — The Best Recruiting Software for Most


Best For Most

Full-scale HR software with a free plan for up to 50 users. ATS system with bonus features for onboarding, PTO management, new-hire welcome kits, and employee data management.

Paid plans start at $50 per month for up to 50 employees.

Freshteam is more than just a recruiting, hiring, and onboarding solution—it’s a full-scale HR software with over 3,000 happy customers across the country.

The applicant tracking tool makes it easy for companies of all sizes to find, interview, and hire top-level candidates.

But the features don’t stop after you find the right people.

After you hire someone, Freshteam has everything you need to onboard them into your business, including custom onboarding checklists, automatic reminders of key dates, complete welcome kits, e-signatures, and more.

Plus, you also get additional resources for paid time off management, a self-service employee portal, org charts, and policy creation. 

Freshteam is completely free for up to 50 employees, making it an excellent choice for small teams. However, paid plans are incredibly affordable, starting at $50 per month for up to 50 users.

So, the software scales with you as you grow.

The free plan allows you to publish up to three job postings, which is fine for basic or infrequent users. But at its core, Freshteam is built to scale.

As your recruitment needs change and your team grows, you can upgrade to better plans with access to more advanced features.

With the Garden plan ($100 per month), you’ll benefit from features like unlimited job postings, e-sign integrations, multiple office locations, talent pool management, offer management, and new hire onboarding processes. 

One drawback of Freshteam is its pricing. It’s a bit on the high side for smaller organizations if you don’t qualify for the free plan. To lock in the rates shown above, you need to sign up for an annual subscription.

Month-to-month plans are available, starting at $75 per month for up to 50 employees.

Sign up for a 21-day free trial (or the free forever plan) to see if Freshteam is right for you today!

#2 – Zoho Recruit — Best Software For Recruiters

Zoho Recruit

Best For Recruiters

Get everything you need to source, screen, and hire the best candidates for your clients. Includes targeted solutions for staffing agencies, corporate HR recruiting, and temporary workforces. Start making more informed hiring decisions today for just $22.50 per user per month.

Zoho Recruit is built specifically for professional recruiters, with solutions designed for staffing agencies, corporate HR recruiting, and temporary workforces.

This software delivers everything recruiters need to find the best talent for their clients with an end-to-end hiring solution designed to make the hiring process effortless and straightforward.

With it, you can easily make informed hiring decisions with data-driven reports based on employee referrals, direct feedback, LinkedIn, and Twitter information.

You can also run background checks and candidate screening directly through the platform to ensure your clients get the best of the best.

It also helps simplify the process for applicants by automatically pulling information from their LinkedIn profiles.

And you can monitor candidates as they move through the hiring pipeline from the screening process to onboarding and beyond. You can even set up custom pipelines with color-coded phases around each client’s hiring processes to ensure everyone’s always on the same page.

One of Zoho’s newest features is the ability to place the hiring pipeline right within your dashboard so you get a bird’s-eye view the second you login.

Another new standout feature is a client portal where your clients can access a private area to create new job listings, review candidates, send feedback, and make interview decisions alongside you.

This functionality is an additional $5 per client per month. However, ten licenses are included for free on the Enterprise plan.

Here’s a quick look at the base price points for Zoho Recruit:

Zoho Recruit For Staffing Agencies

Standard — $22.50 per user per monthProfessional — $45 per user per monthEnterprise — $67.50 per month

Zoho Recruit For Corporate HR

Standard — $22.50 per recruiter per monthEnterprise — $45 per recruiter per month

The rates above reflect an annual contract; month-to-month plans cost extra. You can try Zoho Recruit free for 15 days.

The software for temp recruiting is a separate product. Zoho Workerly starts at $1 per temp per month, making it an extremely affordable way to manage the hiring process for temporary workers.

Compared to other software on the market for recruiting agencies, Zoho Recruit is actually very affordable.

With that said, there are add-ons for features like client portals, hiring manager licenses, employee referrals, and more. 

All Zoho Recruit plans are backed by a 45-day money-back guarantee. 

#3 – JazzHR — The Best For Integrations


Best For Integrations

Fully customize your HR software by connecting all of your favorite apps and most-used business tools in a few clicks. All plans include unlimited users so you can onboard your entire team for a seamless recruiting process. Entry-level plans start at $39 per month.

For those of you who want to get up and running as fast as possible, JazzHR will be your best bet. Whether you want to find more qualified candidates, organize your hiring process, or track recruiting ROI, this software has everything you need. 

With unlimited users, JazzHR makes it easy for your team to hire collaboratively. You can make offers directly through the platform, and eliminate paperwork with e-signatures. 

JazzHR has an extensive marketplace with apps and integrations across categories like:

Background checksJob boardsHRIS and payrollVideo interviewsCalendars and schedulingEmployer brandingCareer page servicesAssessments

The list goes on and on. Whether your recruitment needs are simple or complex, JazzHR has a tool to accommodate you. 

The pricing for Jazz HR is designed to fit small teams and large organizations alike:

Hero — $39 per monthPlus — $219 per monthPro — $329 per month

At first glance, the rates might seem high. But remember, JazzHR has unlimited users for all plans. The Hero plan allows you to post up to three open jobs, but the other two both come with unlimited open job postings. When you take these factors into consideration, the price is justifiable. 

While we love the apps and integrations of JazzHR, the software is a bit limited out of the box. It’s fine for basic applicant tracking, but you’ll need to add those apps to fully customize this solution.

You can try any JazzHR plan free for 21 days; no credit card required. Get a free demo of JazzHR today.

#4 – Workable — The Best For Occasional Hiring


Best For Occasional Hiring

Post openings to 200+ job boards and automate repetitive tasks with Workable, the only solution designed specifically for small businesses that hire a small number of new-hires every year. Rather than paying every month, only pay for the jobs you’re actively recruiting for and only the months you need.

Not everyone needs to hire new employees at scale. For smaller businesses that only need to hire a handful of people per year, Workable will be the best option for you.

That’s because Workable won’t lock you into a subscription. There’s a “hire as needed” version of the software that costs $99 per job per month. 

Even though Workable is perfect for occasional hiring needs, the platform doesn’t short-change you in terms of the features and benefits.

With a single click, Workable posts your listings to more than 200 different job boards. You can even collaborate with hiring teams to gather feedback and evaluate candidates to truly find the best person for the job. 

Workable automates basic tasks, such as interview scheduling and approvals. 

More than 20,000 companies across the world use Workable’s recruiting software. The platform has screened more than 85 million candidates and facilitated 1.3+ million hires. 

In addition to the hire as needed solution, Workable does offer annual plans for hiring at scale. Those prices aren’t available online, but you can request a free demo to learn more.

Get a free demo of Workable.

#5 – Ascendify — Best Recruiting Software For Enterprises


Best For Enterprises

Get everything you need to source the best talent, track applicants throughout your application process, onboard them into your team, and equip them with the skills they need to keep your business moving forward. Ascendify does it all for large businesses and enterprises.

Ascendify is an enterprise-grade solution for talent acquisition and development. The applicant tracking system is built for larger organizations to use at scale.

In addition to basic recruiting, Ascendify also builds, designs, and hosts websites for career development. This intelligent app helps prospective candidates set up their own profile with a custom dashboard during the application, hiring, and development process. 

Ascendify allows you to create talent pipelines, which organizes people into predefined categories by role. Using smart technology, the software will tell you how long it takes to fill specific roles and requests. These advanced insights allow you to be more proactive and strategic in your workforce planning process.

Some of the top features and benefits of Ascendify include:

Recruitment marketingDiversity programsEmployee referralsPredictive assessmentsEmployee onboardingJob requisitionsInterview schedulingOffer letters

Overall, Ascendify is robust, reliable, flexible, and built to scale with large firms. Pricing is not available online, but you can request a free demo and quote to get started.

This software is not made for small teams. It’s designed for businesses with 100+ employees and advanced hiring needs. Get a free demo.

#6 – Recruiterflow — Best For Staffing and Recruitment Agencies


Best For Staffing and Recruitment Agencies

Running a staffing and recruitment agency with hundreds of clients and even more recruits? With RecruiterFlow, you get everything you need to post unlimited job openings, keep your clients happy, and match candidates to the right clients all from a single platform.

Recruiterflow is another option for recruiters, specifically, staffing and recruitment agencies. It’s a bit pricer than Zoho Recruit (reviewed earlier), but all Recruiterflow agency plans come with unlimited job openings.

This software is ideal for agencies that want to manage their recruiting pipeline, collaborate with clients, and nurture candidates from a single source. 

You’ll also benefit from detailed analytics and simple automation to optimize busy work. 

Pricing for Recruiterflow starts at $69 per user per month with an annual contract. The price jumps to $89 for month-to-month plans. 

For automation features, API access, and unlimited campaigns, you’ll need to upgrade to the Enterprise plan, which starts at $99 per user per month with an annual contract. The month-month-rate for the top-level plan is $129 per user.

Again, this is definitely more expensive compared to other plans we’ve seen, especially when you’re comparing it side-by-side with Zoho Recruit. 

But even Zoho Recruit’s best plan caps the number active jobs you post. Recruiterflow is unlimited. If you’re a smaller staffing agency, Zoho Recruit will be fine. But for everyone else, Recruiterflow will be a better option. 

Staffing and recruiting agencies can get a free demo of Recruiterflow. 

#7 – Recooty — The Best Applicant Tracking System (ATS)


Best Applicant Tracking System

Recooty comes with everything you need to review applications, schedule interviews, and hire nothing but the best talent for your business. Plus, you can easily post open positions on more than 20 of the world’s most popular job boards to reach the best candidates. Plans start at $0 (yup, FREE)!

Recooty is an applicant tracking system (ATS) trusted by more than 4,000 businesses across the globe, including well-known names like Uber and Trello.

The platform is simple, straightforward, and easy for anyone to use. 

You’ll be able to post new jobs, review applications, schedule interviews, and hire new employees from a single source. 

Another top feature of Recooty is the ability for you to create a branded career page with your company’s name and open positions. 

When you list a job on Recooty, it gets posted on more than 20 of the world’s most popular job boards and social sites, including ZipRecruiter, Facebook, Careerjet, Adzuna, and Google Jobs.

Here’s a quick overview of the plans and pricing for Recooty:

Basic — Free

3 active job listingsApplicant tracking systemBranded careers pageList jobs on social networks 

Pro — $29 per month

10 active job listingsMultiple job boardsUnlimited applicationsSchedule interviews

Ultra — $40 per month

25 active job listingsMultiple locationsUp to 25 usersBulk import and data export

While the free plan is fine for basic use, your job listings will only be posted on social media and your branded career page, which isn’t ideal. You’ll need to upgrade to the Pro plan, at a minimum, to get the most out of Recooty.

It’s also worth noting that businesses with more than 25 active job listings will find Recooty a bit limiting. The platform is definitely geared toward organizations that aren’t hiring at scale. 

But the simplicity, ease of use, and affordable pricing are all enough to keep Recooty at the top of our list. Try Recooty free for 15 days with access to all of its features, and save 20% with an annual subscription.

Methodology For Choosing The Best Recruiting Software

There are dozens of different recruiting software solutions on the market today. Finding the best one for your business can be challenging if you don’t know what to look for.

This is the methodology that we used to create this guide. I’ll explain these factors in greater detail below, so you can determine what matters most according to your personal needs. 

Business vs. Agency Software

First, you need to identify whether the software in question is made for staffing agencies or businesses. Recruiting agencies will obviously have different needs than business users and HR departments. 

Agencies need features to manage multiple clients and talent pools across a wide range of industries. 

Some software might have two versions—one for businesses and one for agencies. But it should be pretty obvious which one is their specialty. If you’re unsure, just refer to the reviews in this guide. 

Hiring Frequency

How often do you hire a new employee? How many job openings do you post simultaneously? 

The vast majority of recruiting software has some type of limit on how many active job postings you can list at once. In most cases, the entry-level plans start at three active listings. Some free solutions might give you one free job posting. 

Larger businesses or staffing agencies hiring at scale need software with higher limits or potentially unlimited job posting capabilities. 


There are dozens of different features offered by different types of recruiting software. Depending on your hiring needs, some of these will be more important to you than others. 

Examples of features to look for include:

Applicant tracking software (ATS)Interview schedulingVideo interviewsOffer letters and e-signOnboarding toolsEmployee referralsBranded career pages

You can also find recruiting software that’s compatible with third-party apps and integrations, for things like background checks.


The price for recruiting software is largely based on the number of open job listings you need to post simultaneously. Generally speaking, the more job posts you need, the higher the price. These rates can range anywhere from $29 to $300+ per month. 

With that said, features tend to get better as you go up in price as well. So if you want every feature the software has to offer, you probably won’t get it if you’re choosing a plan that only allows for three or ten simultaneous listings. 

For those of you who don’t hire that often, there’s no reason to spring for the extra features. But for staffing agencies and larger businesses, those top-tier plans will definitely be worth it. 


Best For Most

Full-scale HR software with a free plan for up to 50 users. ATS system with bonus features for onboarding, PTO management, new-hire welcome kits, and employee data management.

Paid plans start at $50 per month for up to 50 employees.


From startups and small businesses to enterprises and national staffing agencies, recruiting software can make your life easier when it comes to the hiring process.

Freshteam and Zoho Recruit are our top recommendations for most situations. However, they’re not the perfect solution for everyone.

So, don’t forget to use the methodology we talked about as you go through the process of choosing the best recruitment software for you and your business.

This article was written by today’s Daily Eggspert.

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