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Best Conference Call Services Compared by Crazy Egg

Best Conference Call Services Compared by Crazy Egg

Disclosure: This content is reader-supported, which means if you click on some of our links that we may earn a commission.

Connecting with employees and coworkers in various locations worldwide is more important than ever before. After researching and testing dozens of conference call services on the market, we narrowed them down to the best handful of options out there and identified Nextiva as our top pick for most users because it offers generous conference attendee limits and a host of other great VoIP features at a reasonable price.

The Best Conference Call Services for Most


Best for Most

Get everything VoIP can do, including conferencing with generous limits, at an affordable price with Nextiva. Plans allow for both video and audio-only conferencing, plus the ability to host video conferences for everything from departmental meetings and company training to public virtual events, product demos, and webinars.

When it comes to conference call software, you want a provider that doesn’t get in the way and allows you to do everything you need. Nextiva gives you that and plenty more, making it best for most businesses. 

Even on its cheapest plan, Nextiva allows for up to 40 audio-only call participants and up to 250 video conference attendees. Conduct meetings and collaborate freely while also holding the potential for large product demos, webinars, and virtual events. You also get screen and file sharing for video conferences and the HD quality you’d expect from one of the leaders in the VoIP communication space.

The 8 Best Conference Call Service Options to Consider:

Nextiva – Best conference call service for mostRingCentral – Best standalone conferencing solutionGoToMeeting – Best for keeping your remote team cohesiveGrasshopper – Best mobile virtual phone systemClickMeeting – Best for webinars and conference callsVast Conference – Best for instant conference callsZoom – Best for hosting video conference – Best free conference call service

When It Makes Sense to Invest Into Conference Call Services

Any business that needs to make calls or host meetings with more than two people can benefit from a paid conference call service. 

Furthermore, conference calling services are especially helpful for businesses with remote teams or multi-site locations. On top of that, it’s also a great way to communicate with clients or give presentations. 

Even if you have a traditional office setting with your entire team on-site, conference calls can facilitate collaboration with vendors, clients, customers, and partners who aren’t in the office with you.

Premium conference calling services exist for communication at scale, typically for business use. So if you need to hop on a call with just a few people or want to make calls on a personal level, you don’t need a complete conference call service.

Platforms like Slack, Skype, Google Meet, and even traditional three-way calling work just fine for these types of situations.

However, a full-scale conference call service is smart if you’re a remote team, need to support more than a handful of participants, or want access to advanced features like internal communication, video conferencing, and call recording.

#1 – Nextiva — The Best Conference Call Service for Most


Best for Most

Get everything VoIP can do, including conferencing with generous limits, at an affordable price with Nextiva. Plans allow for both video and audio-only conferencing, plus the ability to host video conferences for everything from departmental meetings and company training to public virtual events, product demos, and webinars.

VoIP and video calling have made conference calls an essential part of any business. Nowadays, the needs from conference calling solutions are more varied and dynamic—chances are, you want one solution that works as well for your small team huddles as it does for departmental or company-wide meetings.

That’s where Nextiva comes in.

With Nextiva One, you get a full-fledged voice and video calling solution with faxing and team messaging on every plan, plus texting and more in premium packages.

Conferencing is baked into this all-purpose communication solution. With Nextiva’s Professional plan, you can hold unlimited conference calls—both voice and video. The only limit is the number of participants, which is capped at 40 for standard conference calls and a generous 250 for video conferencing.

That’s enough for a lot of businesses and organizations. For between $21.95 and $27.95 per user per month, you get all of this:

Unlimited 1:1 voice and video callingUnlimited conferencingUnlimited faxingText messagingMobile and desktop appToll-free and local numbers

Pricing changes based on the number of users you have—fewer users means a higher bill and vice versa.

Your small teams and department huddles can be enhanced, too, by the easy collaboration in Nextiva video calls. Share screens and files with a click, making it a cinch to get everybody working together no matter where they’re located.

Need to accommodate more people? The Enterprise plan is just $10 more than Professional and allows for an unlimited number of participants.

The possibilities really open up there. Not only can you get any number of your organization’s members on a call together, but you can utilize Nextiva for internal or public-facing virtual events, classes, webinars, and workshops.

For most users, you’re looking at between $20 and $40 per user per month for a full-fledged communication and conferencing solution. Budget-minded orgs can keep their Nextiva plans on the cheap side while growth-minded ones can get everything they need and still have a bill that’s easy to swallow.

Get it all in one package by reaching out to Nextiva today.

#2 – RingCentral — The Best Standalone Conferencing Solution


Best Standalone Solution

Host calls with up to 100 participants without ever paying a penny using RingCentral’s standalone conferencing software or upgrade to an all-in-one business communications platform encompassing video, phone, messaging, and collaboration tools for $27.99 per user per month.

RingCentral is one of the most popular communication tools on the market. Regardless of what types of conference calls you need to make and the features you need, RingCentral is flexible enough to match your needs.

Aside from its robust selection of business communication tools in one package, there’s also a standalone conference call plan that’s perfect if that’s all you need.

You can save a ton of money going this route if you don’t need internal messaging and phone services.

The no-risk option of RingCentral’s free plan means you can test drive it for up to 100 participants. Most providers give you a free trial period, but RingCentral gives you incredible value for free forever—you can try it for as long as you want to to see if it’s a good fit for you and your team.

If you need more participants or advanced features, the Pro+ plan is $11.99 per user. With it, you can host meetings with up to 200 participants, store up to 100 hours of video recordings, and access advanced analytics.

The good news is that you only need one or two people with the paid plan—managers can upgrade to Pro+ to host longer meetings with more participants while everyone else stays on the free plan.

However, if you’re looking for an all-inclusive communications platform, RingCentral Office, the all-in-one communications platform, is the way to go.

RingCentral Office includes all the conference call features above plus the added benefit of additional communication and collaboration tools, like a complete phone system, Slack and Microsoft Office integrations, document sharing functionality, and CRM integrations on the higher tiers.

You can even integrate with custom, industry-specific tools to improve collaboration and streamline communications across your business.

The Standard Plan is the cheapest paid plan that includes audio and video conferencing, starting at $27.99 per user per month. It comes with tons of extra features, including:

Free business phone numbersSMS text messagingUnlimited internet faxingInternal messaging and document sharingUnlimited audio conferencing (up to 1,000 participants)Video conferencing (up to 100 participants)24-hour max meeting durationHD video and voiceCall recording

RingCentral is an excellent choice if you need to host conference calls with fewer than 100 participants (which you can do completely for free) or need an all-in-one suite of business communication tools.

Get started for free today!

#3 – GoToMeeting — The Best for Keeping Your Remote Team Cohesive


Best for Remote Teams

Host calls with up to 3,000 participants in just a few clicks with an incredibly simple user interface. Enjoy features like screen sharing, unlimited recording, and 25 active webcams. Paid plans start at $12.

Remote work used to be almost an urban legend. When someone talked of waking up, sitting in their PJs, and making money online, most thought it was a scam and never to be trusted. 

This is the norm today. And when you want to keep your team tight-knit but the team is scattered like dandelions in a field, you need a way to keep them together and on the same page. 

GoToMeeting makes working with remote teams super easy. And don’t worry if you’ve never used conference call software before—GoToMeeting can get up and running in a matter of minutes. Hosting and joining calls takes just a few clicks. 

They are one of the top conference call services on the market. Plus, they can accommodate the needs of small businesses, large organizations, and everything in between.

Being able to have the flexibility to not have a central office location and be a full virtual business is part of our new business world. GoToMeeting has focused greatly on improving and maintaining an infrastructure that can support this kind of collaboration. 

With GoToMeeting, you can host audio, video, or web meetings from any device, including Mac, PC, iOS, and Android—allowing you to start, join, and facilitate from the palm of your hand. 

Furthermore, GoToMeeting has all the features you need to run successful conference calls, including:

Unlimited cloud recordingAdvanced security features like SSO login25 active webcamsCalendar integrationsBusiness messagingMeeting transcriptionVideo to slideScreenshare and drawingDiagnostic reports

And the best part? GoToMeeting is affordable. Pricing is billed on a per-organizer basis, with paid plans including:

Professional — $12 per monthBusiness — $16 per monthEnterprise — Custom rates

The Professional and Business plans accommodate up to 150 and 250 participants, respectively. And the Enterprise solution can host conference calls with up to 3,000 participants

Try GoToMeeting free for 14 days. 

#4 – Grasshopper — The Best Mobile Virtual Phone System


Best Mobile Virtual Phone System

Host calls with up to 10 participants and turn your personal phone into a business phone with a free local number. All plans include a full suite of mobile virtual communication tools with conference calling included. Plans start at $26 per month.

Grasshopper isn’t a traditional conference calling software.

It’s actually an all-in-one virtual phone system for small businesses. Essentially, their mobile app lets you turn your personal phone into a business phone in a matter of seconds.

So, this is a smart way to bundle conference calling features with virtual phone services in one easy-to-use mobile application if that’s something you need.

All you have to do is select your new phone number, choose your plan, download the app, and connect your existing personal phone number.

With Grasshopper, you get unlimited conference calls with up to ten participants. However, you have to manually call each person you want to add, making it less traditional than some of the other options.

But, you also get extra communication features, including:

A free vanity or local phone numberCustom greetings, phone extensions, and call handlingCall forwarding and business SMS messagingVoicemail transcription serviceSeparate personal and business calls on one deviceInstant text messages if you don’t answer

Paid plans start at $26 per month for one number and three extensions. But you can try it free for seven days before investing to see if it’s right for you.

With that said, if you don’t need these extra virtual phone system features, you’re better off using a more traditional conference calling service, like GoToMeeting or RingCentral.

#5 – ClickMeeting — The Best Conference Call Service for Hosting Webinars


Best for Webinars and Conference Calling

Host business meetings with up to 25 participants and streamline live or pre-recorded webinar processes for your business. Plans include a full suite of webinar hosting and conference calling tools. Paid plans start at $25 per month.

Webinars are a great way to share your knowledge, and they’re becoming more popular than ever.

Yet hosting webinars can feel like a technical nightmare.

ClickMeeting offers the best of both worlds with the option to host webinars and internal conference calls all with the same platform. It includes a wide variety of robust tools for both situations at an affordable price for businesses of all sizes.

However, you can only have up to 25 participants in conference calls regardless of the plan you choose. This is quite limited compared to other conference call service providers.

If you expect more participants in your meetings, you’ll need to choose another provider on this list.

However, if 25 participants is more than enough for you, you also get access to a wide variety of advanced webinar and conferencing features, including:

Unlimited meetings and webinarsUp to four cameras during webinarsHD voice and video qualityScreen sharing, control, and presentation modeWhiteboards, polls, surveys, and private chatReal-time chat translationCTA buttons and landing pagesCustom branding

And you can even sell webinar seats to add a new revenue stream to your business. The software includes everything you need to set up, schedule, and run premium webinars.

As you can see, a lot of these features are overkill for standard internal conference calling.

But, if you want to host live webinars and host internal conference calls, ClickMeeting is our top recommendation.

Paid plans start at $25 per month paid annually, making it one of the more expensive options on this list. But you can try it free for 30 days to see if it’s a good fit before paying a penny.

#6 – Vast Conference — Best For Instant Calling

Vast Conference

Best For Instant Calling

Need to hop on a quick call to chat with your team? Maybe you want to get in touch with a client you haven’t talked to in a while. Regardless of who you need to talk to, Vast Conference is an excellent non-schedule-based alternative that accommodates up to 500 participants with no limits or restrictions.

Vast Conference is perfect for spontaneous conference calls. You can start a conference call anywhere, anytime, without having to pre-schedule.

Plus, every Vast Conference user gets their own unique number. And starting meetings is a breeze. To start one, simply dial the number and enter your access code. 

While Vast Conference is ideal for instant meetings, the service also supports pre-scheduling meetings as well.

And you can take advantage of operator-assisted calls, too.

If you opt for operator-assisted calls, Vast Conference uses professional and courteous operators who welcome and identify your callers, making it an ideal solution for calls with a lot of people.

And they offer various collaboration tools, including screen sharing, conference recording, document sharing, and file transfers. 

HD video and audio comes built-in to every plan, so you don’t have to worry about poor call quality disrupting your meetings even at the lowest tier.

If you need to host conference calls with participants across the globe, Vast Conference supports international calls with 70+ countries. So, you don’t have to worry about international fees or disrupted connections.

Here’s a quick glance at the Vast Conference plans and pricing:

Essentials — $11.99 per user per month (up to 10 participants)Standard — $15.99 per user per month (up to 100 participants)Professional — $31.99 per user per month (up to 250 participants)Enterprise — Custom pricing (up to 500 participants)

Overall, Vast Conference can accommodate conference calls of all sizes. The Enterprise plan doesn’t host quite as many callers as other platforms on the market. But most users probably won’t reach that number of participants.

Plus, you can try Vast Conference free for 14 days. 

#7 – Zoom — The Best For Video Conferencing


Best Video Conferencing

Since early 2020, Zoom has become a household name for just about everyone—for good reason. It’s video conferencing feautres are free for group calls for up to 40 minute meetings and 100 participants. Paid plans start at $149.90 per year with no time limits. Perfect for short meetings and personal use.

Zoom has quickly become a global leader in the communications space. The company saw a surge in new users as the COVID-19 pandemic forced people in all industries to work from home. 

While most conference call services have a video conferencing feature, Zoom specializes in this category. 

Zoom boasts a well-known customer list with brands like Ticketmaster, Slack, Pandora, Dropbox, GoDaddy, Uber, Western Union, Caesars Entertainment, and more. 

The platform supports up to 1,000 video participants and 10,000 viewers. It’s affordable, easy to use, and built to scale.

Laptop and desktop users don’t have to install any software to join or start a call, making it one of the simplest conferencing tools on the market.

All users have to do is click a link and accept the Zoom browser client.

With that said, it only works with Firefox, Chrome, Edge, and the most recent release of Safari, so mobile users will have to download an app to use it on their phones.

Some of Zoom’s standout features include:

Collaboration-enabled conference roomsCross-platform messagingFile sharingVideo webinarsCalendar syncRecordings and transcriptsMobile meetings

Zoom starts at $149 per year per host. This supports meetings with up to 100 participants. Business plans support meetings with up to 300 participants and start at $199.90 per year per host. 

The one drawback of Zoom is its security. There have been issues reported of hackers disrupting meetings. But the company says they’ve addressed those concerns to prevent this from happening. 

You can use Zoom for free with 40-minute meetings and up to 100 participants. 

#8 – — Best Free Service

Best Free Service

Free conference calls with up to 1,000 participants. Call recording, screen sharing, chat, and presentation tools included.

As the name implies, is 100% free. They’ve been providing free conference calling services for nearly 20 years. 

The platform was built for nonprofits, students, and charities. It’s run on the basis that everyone should have access to free audio and video conferences. But with that said, anyone can use it.

Some of the top highlights, features, and benefits of include:

Up to 1,000 participantsScreen sharingRecordingsDrawing toolsSwitch presentersPrivate chatMobile appCall historyCall detail reportsCustom meeting wallsGlobal access

Since its inception, the platform has facilitated more than two billion calls worldwide. It’s not quite as advanced as the solutions tailored toward businesses, but it’s still very good.

While the service is free, they do accept donations. The average contributor donates $6 per month, but you can pay whatever you want. Alternatively, you can always keep it free forever.

Methodology For Choosing The Best Conference Call Service

Finding the best conference call service can be tough if you don’t know what to look for. But there is a certain methodology that you should follow as you’re shopping around.

Here’s a closer look at the criteria we evaluated while narrowing down the winners on our list. I’ll explain why these factors matter in greater detail below—then you can weigh everything according to your personal needs. 

Flexibility With Every Call Type You Need 

If you want to survive in today’s digital world of business, you need to be flexible. Oftentimes, businesses will need to make both video or audio conference calls based on a client’s situation or accessibility needs. 

In that case, having a conference call service provider that gives you multiple call formats is critical. 

This also goes for features that help you schedule meetings with ease or collaborate with larger groups through clear HD video and audio. 

Imagine not having reliable video and audio when trying to close a deal with a client—the call is pixelated and lagging and you’re missing every other word the client says. This is unprofessional and won’t increase confidence in your brand to do a great job with future projects. 

Business is global and moving more towards internet-based communication, internal messaging, and file sharing. More deals are closed over webinars and conference calls than ever before. 

It’s extremely important you pay attention to the flexibility and additional functionalities your conference call provider offers. 

Mobile Device Integration

Think about this for a moment—isn’t the greatest value of conference calling the ability to communicate with teams, clients, business partners, and organizations from anywhere?  

What good is the ability to connect with others around the world if you can’t use it on any device? 

Business never stops. When you need to help a team member dive deep into solving a problem,  you want it to be easy and available to you. Several providers on this list give you this peace of mind. And, let’s face it, sitting on a park bench meeting with a client is much better than being chained to a laptop in the office. 

For example, video conferencing with Zoom lets you use your mobile phone or tablet to take business meetings in the most unexpected places. 

Reliable application integration, too, is a must. The key word is reliable. 

There are several providers that offer mobile apps, however they are mediocre at best. The calls are choppy and the video quality is less than favorable. We even found providers that say they offer CRM and project management integration, but they were not fully functional.

So when you are selecting your service provider, you need to test, test, and test again. Use your trial period to use and critique the most important features you need for your business.

And if we’re being honest here (as we always are at Crazy Egg) every thriving business will need to have a quality option for mobile conference calling and collaboration. That’s the way modern business works. In fact, it could be the reason you sign the largest contract of your career… or find yourself steaming mad that you didn’t close the deal.

Avoid The Meeting Size Surprise

Though we seem to be coming out of the toughest year we have had and our world is getting back to normal, we all can agree business online has grown—and will continue to—as we have become comfortable with working remotely. 

Some businesses don’t even have an office, just employees spread around the world working together from remote locations. Even massive organizations lean heavily on some amount of remote workers. 

When you are considering your conference call provider, you want to know with no doubts that it can handle the demand of 100, 200, or even 6,000 participants at a time with no surprises. 

If audio calls, and video conference calls are important in your business, say to deliver a quarterly brief to your entire business staff, or a state of the union on major changes to your brand you don’t want the size of your meeting to be the reason your presentation is derailed. 

The providers on this list give you the options for hundreds if not thousands of participants on the call with zero concern about quality or performance. Look at the participant thresholds in their pricing packages, so you can choose a plan that accommodates you but doesn’t charge you for more than you need. 

Instant Call Collaboration That You Won’t Fumble

Visual aids always help us learn and, when you are on a conference call, the ability to draw on screen or share a file instantly enhances the quality of what you’re communicating. 

These help with teaching call participants a concept, giving them a clear visual of what you mean, and increasing the engagement and interaction on the call.

A feature like Q&A polls gives you instant feedback about how people are understanding your presentation. You can make collaboration a walk in the park with live chat and in-call meeting scheduling. 

When you have features that allow you to record calls and even transcribe them, you can share them with clients and give them something to refer back to later.

This kind of collaboration mixes conference calling services with project management practices, giving your business the extra edge you need.


Best for Most

Get everything VoIP can do, including conferencing with generous limits, at an affordable price with Nextiva. Plans allow for both video and audio-only conferencing, plus the ability to host video conferences for everything from departmental meetings and company training to public virtual events, product demos, and webinars.


For most users, Nextiva and RingCentral are our top choices. The quality, features, and pricing are ideal for the majority of businesses and personal use cases. 

However, there are a lot of other great options to choose from.

So, make sure to follow the methodology and recommendations we talked about to find the best conference call services, depending on what you need.

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